--- title: "Write an invoice" date: 2025-08-26 author: "Christian Meggendorfer" featured_image: "https://www.easybill.de/wp-content/uploads/2023/03/Rechnung-kostenlos-erstellen-muster.png" --- # Writing invoices made easy With easybill, you can write invoices **quickly and legally compliant** online and send them directly to customers. Suitable for numerous industries! - Create invoices in seconds - Send and receive e-invoices - Paperless collaboration with your tax advisor [Try it for free](https://app.easybill.de/signup?lang=en) ## Your benefits with easybill ## ****Fast & easy**** Create a complete invoice in just a few seconds. **Automate** your texts and invoice line items. ## ****Tax-compliant with peace of mind**** Use templates for tax-compliant and formally correct invoices. Via the **interface for tax advisors** your accounting is done in no time. ## ****Outstanding customer support**** We’re here for you at any time **at no extra cost**. We support you with all questions relating to easybill. Your satisfaction is our most important task. ## **Create and send invoices online** With easybill, you can create an invoice in seconds or use the automation of our recurring invoices. Use placeholders to standardize and personalize invoice content and email texts. Reference your customer master data fully automatically. Send your invoices free of charge by email or use postal delivery. - Individual invoice content despite standardized invoice texts - Invoices in many different currencies and languages - Chronologically sequential invoice number - Recurring invoices with automated service periods - Free email delivery, also via your own mail server [Try for free](https://app.easybill.de/signup?lang=en) ![](https://www.easybill.de/wp-content/uploads/image3-2.png) Are you ready for the e-invoicing requirement in 2026? ## [E-invoicing requirement from 2025](https://www.easybill.de/e-rechnung-pflicht-2025) – switch now! Since 01/01/2025, companies in Germany have been required to create and receive electronic invoices for B2B transactions, in accordance with EU standard EN 16931. easybill enables this switch quickly and easily and supports these formats: - **XRechnung**: XML-based, for the public sector - **ZUGFeRD**: hybrid format (PDF + structured XML data), ideal for smaller companies [Switch for free now](https://app.easybill.de/signup?lang=en) Switching to e-invoicing doesn’t have to be a big project. With easybill, you’ll be compliant immediately and ready to go. ![](https://www.easybill.de/wp-content/uploads/row-1.png) ## **Customize invoices individually** Use the layout editor to create the basis for all your invoice templates in just a few minutes. Add your custom logo or letterhead, upload your own fonts, and personalize the look of your invoice template to match your preferences. Create as many templates in our invoicing software as you like at any time. Strengthen your brand and impress your customers with a custom invoice that not only reflects your branding but also reinforces your business identity. - Layout and template editor for custom invoices and other documents - Use your own logo or letterhead - Add useful tools such as QR codes and a PayPal button - Customize the invoice number format to suit your needs ## Creating invoices made easy easybill in video: tutorials, interviews, and more about your account on **easybillTV** [Subscribe now](https://m.youtube.com/c/easybillTV) ![](https://www.easybill.de/wp-content/uploads/image4-1.png) ## ****Recurring invoices**** and subscription invoices With the subscription invoice feature with automated service periods, you save time, avoid errors, and never again forget to generate an invoice on the correct date. With the help of a custom, standardized invoice template for recurring invoices, easybill automatically generates recurring invoices. In just a few steps, you set the date, frequency, and duration. - Custom recurring invoices – simple, fast, error-free, and on time - Flexible definition of dates (via date specification) and number of repetitions (daily, monthly, weekly, yearly) - Define duration and end date of the repetitions (e.g., when the subscription ends) - Optionally receive a notification via the easybill system when a new invoice or an invoice draft is created [More about subscription invoices](https://www.easybill.de/en/features-recurring-invoices) ## Get started now Try easybill for 7 days completely free of charge and with no obligation. No credit card required. [Start free trial](https://app.easybill.de/signup?lang=en) [Explore features](/en/features) ## **Bank account reconciliation**: Keep an eye on liquidity Create documents that make an impression. With your own logo and letterhead, you ensure a professional appearance. - Easy handling of payment reconciliation via bank connection - Bank account reconciliation controlled by custom rules - Clear overview of all accounts ![](https://www.easybill.de/wp-content/uploads/Graphics-Image1-1.svg) ![](https://www.easybill.de/wp-content/uploads/Batch-Verarbeitun.png) ## **Manage outstanding invoices: Always keep everything in view** With easybill, you always have an overview of which invoices you are still expecting payments for. easybill uses color to show you invoices that have already been paid and those that are still outstanding. Use exportable reports and overviews directly in easybill for further processing. - Automatic categorization of documents by status - Color-coded highlights for outstanding and paid invoices - Export reports as PDF, Excel, or CSV files - Custom payment terms for each customer ![](https://www.easybill.de/wp-content/uploads/2026/03/testimonial-hero-placeholder.jpg) “easybill has revolutionised our bookkeeping. We save countless hours every month and finally have a complete overview of our finances at all times.” ![](https://www.easybill.de/wp-content/uploads/2026/03/post-single-placeholder-1.png) **CLARA NGUYEN** HEAD OF FINANCE ## **Automatic sending of dunning notices and reminders** Reconciling with online banking or even with transfer receipts? That was yesterday. With bank account reconciliation, easybill monitors your transactions and shows you outstanding and already paid invoices. Never lose track. Define your own rules for bank account reconciliation and make it usable for employees too. - Control dunning with rules - Set up a three-stage dunning process in no time - Include or exclude customers and customer groups - Send a payment reminder before it becomes overdue - No manual entry of dunning fees [More about dunning](https://www.easybill.de/en/features-dunning-notices-and-reminders) ![](https://www.easybill.de/wp-content/uploads/Graphics-Image7.svg) ![](https://www.easybill.de/wp-content/uploads/Image-31.png) ## ****Create custom tax rates****n Different services and goods can have different tax rates. Different tax regulations also apply in other countries. So that you don’t lose track and, above all, so that no mistakes happen, you can store **different tax rates** in easybill and **customize them to your needs**. ## **Export for tax advisors** Reconciling with online banking or even with transfer receipts? That was yesterday. With bank account reconciliation, easybill monitors your transactions and shows you outstanding and already paid invoices. Never lose track. Define your own rules for bank account reconciliation and make it usable for employees too. - Integration of DATEV data service (invoice data service 1.0) - DATEV/Lexware export in CSV or XML format - Digital archiving and automated pre-accounting in easybill - Default general ledger accounts for each destination country (One-Stop-Shop) - No more paper chaos for your company [More about the DATEV data service](https://www.easybill.de/en/datev-data-service) ![](https://www.easybill.de/wp-content/uploads/2.svg) ![](https://www.easybill.de/wp-content/uploads/2026/03/cta-placeholder-1-300x250.jpg) ## **Switch to easybill today – with free migration service!** **Try easybill for 7 days with absolutely no obligation and get free support when switching.** Join thousands of satisfied customers and give your business the upgrade it deserves. Our top support team will guide you step by step as you migrate your data. [Try for free now](https://app.easybill.de/signup?lang=en) [Book a setup appointment](https://calendly.com/easybillteam/einrichtung?month=2025-11) ![](https://www.easybill.de/wp-content/uploads/image-17.png) ## **Write professional invoices with all mandatory details** Not only for your [accounting](/funktionen/vorbereitende-buchhaltung), but also for how you present yourself to your customers, it is crucial that your invoices contain all legally required information. According to Section 14 of the German Value Added Tax Act (UStG), the following [**mandatory details**](/ratgeber/10-bestandteile-einer-rechnung) are required: 1. Full **company name and address** 2. **Tax number or VAT identification number** (VAT ID) 3. Full **customer name and address** 4. **Invoice date** 5. **Sequential invoice number** 6. **Date** of delivery / service 7. **Quantity and type** of delivery or the scope and type of service 8. **Remuneration** for the delivery / service, net 9. **VAT rate** applied to the net amount 10. **VAT amount** applied to the net amount This information is also mandatory when sending by email or for **electronic invoices** in order to enable the customer to deduct input tax. [More about e-invoicing](/funktionen/e-rechnung-software) ## Frequently asked questions about invoices ### How do I add a logo to my invoice? With our [layout and template editor](https://www.easybill.de/en/features-invoice-layout), you can easily customize your invoices. Alternatively, you can use our [free invoice template](https://www.easybill.de/vorlagen/rechnungsvorlage) to create and send invoices with your company logo. ### What happens if an invoice does not contain an invoice number? If the invoice number is missing, the invoice is not valid within the meaning of the UStG. It is only dispensable for small-amount invoices. ### Can I issue an invoice without a business registration? Yes. Freelancers and self-employed people without a business license may issue invoices as long as they are registered for tax purposes. ### How do I archive invoices in a legally compliant way? According to the GoBD, invoices must be archived in an unalterable and systematic manner. easybill meets these requirements through digital storage and automatic versioning. ### What should I consider when sending invoices by email? Always send invoices in PDF format with all mandatory details. Avoid open file formats such as Word or Excel. easybill offers automated, legally compliant email delivery. ### How do I switch to e-invoices? In easybill, you simply activate the desired format (XRechnung or ZUGFeRD) in the settings. The switch happens seamlessly and in compliance with the law. ### How does easybill guarantee the security of my data? At easybill, your data is in the best hands. Your data is stored exclusively on servers in Germany and protected by modern encryption standards. As additional protection, two-factor authentication (2FA) is available to you. [All about account security in easybill.](https://www.easybill.de/account-sicherheit) ### Which plan am I testing? To be able to test all features, our 7-day free trial period always includes the [PREMIUM](https://www.easybill.de/en/pricing#pakete-und-preise) plan. ### Will my easybill account be deleted after cancellation? No, cancelling the account only ends the paid plan. The account remains on the free FREE plan. You will continue to have access to data and documents as long as the FREE account is actively used. Please note that in the event of inactivity, we reserve the right to delete the free account after 90 days. ### How do I activate the FREE plan from easybill? The free FREE plan does not need to be booked. It is activated automatically when your trial period expires. ### What special types of invoices are there? Depending on the type of your business, special requirements apply: **Small business invoice** Under the small business regulation in accordance with § 19 UStG, VAT is not charged on invoices. For this, a note such as “In accordance with § 19 UStG, no VAT is charged” must appear on the invoice. **Small-value invoice** For amounts up to 250 euros gross, simplified requirements apply. The following must be included: - Name and address of the service provider - Date of issue - Quantity and type of delivery or service - Consideration and tax amount as a single total - Applicable tax rate or note on tax exemption **Invoice abroad** For services to other EU countries (B2B), the note “VAT liability of the recipient of the service” and the respective VAT ID of both parties must be stated (reverse charge procedure). These invoice types can be created easily with easybill by integrating the appropriate templates and notes. ### How do you correct invoices? Incorrect invoices must be corrected or cancelled in good time: - **Not yet sent or paid**: You can simply create the invoice again. - **Already sent, but not paid**: Create an invoice correction with adjusted data. - **Already paid and posted**: Create a cancellation invoice and then a new, correct invoice. With easybill, you can generate and archive cancellation invoices automatically and in compliance with GoBD. ## easybill Erfahrungen Unsere Kunden lieben uns - Marcus Frotscher (MarcusFRA) ★★★★☆ 2 weeks ago Erstnutzer einer E-Rechnung Software und lediglich aus Sicht eines Kleinunternehmen ohne bisher umfangreiche Automatisierung und Integrationsprozesse. Einstieg in das Tool easybill Invoice - trotz fehlender Vorkenntnisse\* war relativ leicht. … More Ebenfalls sehr gute Unterstützung beim ersten Einrichtungsservice Call. Auf Fragen wurde mit bedacht eingegangen - und auch gute alternative Workaround-Vorschläge bezüglich der individuellen Anforderung. Ein Stern-Abzug bezüglich fehlender mehrsprachiger Artikel- und Dienstleistungsstamm (Konfiguration) Möglichkeit\*\*, welcher zu einer Doppelung von Set-up Maßnahmen beinhaltet sofern man einen internationalen Kundenstamm betreut und von vornherein, standardisierte Übersetzungen für Serviceleistungen, Textbausteinen, usw. berücksichtigen will. \* zu 80% habe ich meine Konfiguration mit Unterstützung von Google Gemini gemacht - sprich, der KI mitgeteilt, dass ich easybill als E-Rechnungstool ausgewählt habe. Dann den jeweiligen Konfigurationsbereich benannt (der Pfad ist dank Einrichtungsunterstützung innerhalb dem Set-up "Path" von easybill eh vorgegeben) - z.B. Dienstleistungen: habe der KI gesagt was ich brauche bzw. gefragt was die KI als üblichen Standard für die Art unseres Unternehmens empfiehlt, inkl. Schritt-für-Schritt Erklärung wie der Set-up innerhalb von easybill Invoice vorgenommen wird. \*\* das System unterstützt aber eine automatisierte KI-Übersetzungsfunktion innerhalb der Dokumenten/Angebots-/Rechnungstellung, usw. - Thomas Marino Hillus ★★★★★ 4 weeks ago Ich habe mich für die easy Bill Software interessiert und per Mail eine Anfrage gestellt. Sehr schnell habe ich eine Antwort und einen Beratungstermin per Videokonferenz über Google erhalten. Sehr kompetenter Mitarbeiter hat sich. Genau … More gemeldet und mich innerhalb von wenigen Minuten durch das Menü geführt, wo ich meine Kontaktdaten und aller erforderlichen Dinge eintragen konnte. Es ist eine sehr eingängige und einfache Software, die ohne große Vorkenntnisse bedient werden kann. Ein sehr perfekter, freundlicher und schneller Akt, der mich in die Lage versetzt hat, sofort die erste Rechnungen zu schreiben. Der Preis war auch interessant, so dass ich sofort ein drei Monatspaket abgeschlossen habe. Ist nur weiter zu empfehlen! - Sebastian Schulz ★★★★★ 3 days ago Ich habe als kleines Unternehmen angefangen und war schnell an dem Punkt, dass die Rechnungen per Hand einfach zu viel und unübersichtlich wurde. Easybill war dann nach langer Recherche erstmal das beste. Aus einem Monats Abo wurde schnell … More ein Jahres Abo, weil es mir einfach extrem viel Zeit erspart, die Rechnungen werden automatisch erstellt und versendet, DHL label und Packliste ist mit wenigen klicks erstellt und im passenden Format für meinen Labeldrucker erstellt. So wurde aus täglich mindestens einer Stunde für das alles, nur noch maximal 10 minuten. Ich bin super zufrieden und bleibe gerne weiter Kunde. [Alle Bewertungen ansehen](https://search.google.com/local/reviews?placeid=ChIJI-3ECZSzuEcRmVhahqP44zI)