--- title: "E-invoicing software" date: 2025-09-02 author: "Christian Meggendorfer" --- # E-invoicing software # E-invoicing software With modern e-invoicing software, you can easily convert your invoicing processes to the new, legally required format. - Easy switch: Seamless transition to e-invoicing - Create, send and receive e-invoices in just a few clicks - No lengthy familiarization with technical details required [Start free trial](https://app.easybill.de/signup?lang=en) Trusted by 80,000+ businesses & partners ![](https://www.easybill.de/wp-content/uploads/2026/02/hero-partner-logo-1.png)![](https://www.easybill.de/wp-content/uploads/2026/02/hero-partner-logo-2-120x120.png)![](https://www.easybill.de/wp-content/uploads/2026/02/hero-partner-logo-3-80x80.png)![](https://www.easybill.de/wp-content/uploads/2026/02/hero-partner-logo-5-120x120.png)![](https://www.easybill.de/wp-content/uploads/2026/02/hero-partner-logo-6-80x80.jpg) version="1.0" encoding="UTF-8"? version="1.0" encoding="UTF-8"? ## Why you should switch to **e-invoicing software** now The **[Growth Opportunities Act](https://www.easybill.de/ratgeber/wachstumschancengesetz)** requires businesses in the B2B sector to use **e-invoices** from 2025. Traditional paper or PDF invoices will therefore be gradually replaced. Early preparation is important to manage the transition in good time and without additional effort. With suitable **e-invoicing software**, the new requirements can be implemented efficiently and in a legally compliant manner. version="1.0" encoding="UTF-8"? ## **Legal compliance from 2025** A software solution like easybill ensures that you meet all legal requirements and are legally protected. version="1.0" encoding="UTF-8"? ## **Faster incoming payments** E-invoices not only speed up payment processing, but also improve your liquidity because you receive your money faster. version="1.0" encoding="UTF-8"? ## **Future-proofing** An e-invoicing software solution makes your company fit for the future and offers long-term security. ## **Meet the applicable EU standards** With an e-invoicing program, you automatically create invoices in the required format (e.g., XRechnung, ZUGFeRD) and meet [GoBD](https://www.easybill.de/gobd) and GDPR requirements without any additional effort. - Make invoices your calling card: The easybill [layout editor](https://www.easybill.de/en/features-invoice-layout) makes it possible. - Simple invoice for [small business owners:](https://www.easybill.de/rechnungsprogramm-kleinunternehmer) Automatic, legally compliant application of the [small business regulation ](https://www.easybill.de/ratgeber/kleinunternehmerregelung)when invoicing. ![](https://www.easybill.de/wp-content/uploads/2026/02/placeholder-1-e1771428780238.png) ![](https://www.easybill.de/wp-content/uploads/2026/02/placeholder-2-e1771433931203.png)## **Create an e-invoice in no time** The easybill editor enables you to efficiently create **e-invoices** and other documents and manage them **in compliance with GoBD** . Automatically generated versions ensure that your documents are traceable and legally compliant, even if they need to be edited later on. - **E-invoice formats:** Use support for XRechnung and ZUGFeRD to simplify compliance with requirements and drive the digitization of your invoicing processes. **[Learn more about the importance of document versioning ](https://support.easybill.de/hc/de/articles/10766222796316-Was-bedeutet-Dokumentenversionierung)**and how it supports GoBD compliance. - **Additional security:** Automatic versioning documents all changes without gaps, strengthening the integrity of your business documentation. ## ****Standardized data fields: fill out e-invoices legally compliant and flexibly**** For e-invoices, a structured, machine-readable data basis is mandatory. With the **standardized data fields (BT fields)** in easybill, you can capture and edit all relevant data directly in the document editor. This ensures that your invoices **meet the requirements of EN 16931** while also fulfilling all individual specifications of your customers. The result: fewer rejections, smooth processing, and maximum clarity. - **Work in compliance with the standard:** Capture all required data fields in a structured way and meet the requirements of EN 16931 without additional effort. - **Flexible to fill in:** Add reference numbers, order data, payment terms, or free text exactly as your customer requires. - **Fewer follow-up questions:** Complete, clean data ensures faster processing and avoids unnecessary coordination. ![](https://www.easybill.de/wp-content/uploads/2026/02/placeholder-1-e1771428780238.png) ![](https://www.easybill.de/wp-content/uploads/zugferd_badge.png)## ******ZUGFeRD 2.5 Extended: the e-invoicing format for automated processing****** Compared with 2.4 Extended, version 2.5 transmits more invoice information in a machine-readable format: **reasons for tax exemptions on surcharges and discounts, negative unit prices and complete payment details are now clearly structured in the XML**. Receiving systems can read this data directly, without any manual follow-up work. - **Tax exemptions transmitted in structured form:** If surcharges or discounts are tax-exempt, the reason is now included in a machine-readable format, not just as free text. This prevents the recipient from having to manually check and classify the item. - **Negative unit prices supported:** Returns or corrections with negative amounts can now be shown cleanly as invoice line items, without workarounds. - **Complete payment details directly in the document:** BIC and bank name are stored in a structured format. Invoice recipients no longer need to request this information separately before initiating payment. ## E-invoice requirements - **Legal requirements:** Compliance with the legal requirements of EU Directive 2014/55/EU and the German e-invoicing law. - **Technical infrastructure:** Use of suitable software or tools that support formats such as ZUGFeRD or XRechnung. - **Digital signature** Ensuring the authenticity and integrity of the invoice through digital signatures. - **Data formats and standards:** Use of standardized formats that are accepted by the receiving entity. [More about e-invoicing](https://www.easybill.de/ratgeber/e-rechnung) ![](https://www.easybill.de/wp-content/uploads/2026/02/placeholder-1-e1771428780238.png) ## The benefits of e-invoicing software - Automated document creation and management - Easy handling of electronic invoices - Incoming and outgoing e-invoices in the same software [Start free trial](https://app.easybill.de/signup?lang=en) ![](https://www.easybill.de/wp-content/uploads/2026/03/post-single-placeholder-2-1024x684.jpg) ## Frequently asked questions about e-invoicing and software Everything you need to know about the switch and e-invoicing. ### What is an e-invoice? An e-invoice is an invoice in a structured, electronic format that offers numerous advantages. It is paperless, saving printing and postage costs and protecting the environment. It also meets security standards that ensure authenticity and integrity. ### What is the e-invoicing obligation? From January 1, 2025, the introduction of e-invoicing will mark a turning point for B2B transactions. As part of the Growth Opportunities Act, it simplifies and standardizes the electronic exchange of invoices for smoother and more transparent business processes. ### What is the Growth Opportunities Act? The Growth Opportunities Act promotes the digitization and modernization of the economy. It includes the e-invoicing obligation from 2025 to automate processes, reduce costs, and protect the environment. ### What risks do companies face if they do not implement the requirements for e-invoices on time? Companies that do not implement the requirements for e-invoices in time risk falling behind in digitization. They could lose market share and forfeit their competitive advantage. It is therefore important to address the switch to e-invoices early on in order to minimize the risk of financial losses and reputational damage. ### What can e-invoicing software do? E-invoicing software creates, transmits, and receives invoices in a structured, electronic format. It automates the invoicing process, checks for errors, and ensures legal compliance. ### How do I create electronic invoices? Create electronic invoices with an e-invoicing software by entering the required data. The software converts the invoice into XML format and enables it to be sent by email or via a platform. ### What are the benefits of electronic invoicing? Electronic invoices save time and costs, reduce paper consumption, speed up payment processing, and meet security standards that ensure authenticity and integrity. ### Why are e-invoices becoming mandatory? E-invoices are becoming mandatory in order to digitize and standardize the invoicing process. This improves efficiency, reduces costs and errors, and supports environmental protection by reducing paper use. ### What options do I have when my business grows? easybill grows with your business. Start with our free plan and switch to one of our advanced plans as needed, which offer additional features and capacity for a growing business. ### What is an e-invoicing program? A free invoicing program is a software solution that enables users to create and manage professional invoices without paying any fees. These programs offer basic features that are ideal for freelancers, self-employed professionals, and small business owners who are looking for an efficient and cost-effective way to create invoices. ## easybill reviews Our customers love us - Hüseyin Özdogan ★★★★★ vor 5 Monaten Wir arbeiten seit mehreren Jahren mit easybill und sind sehr zufrieden. Die Software läuft stabil, ist übersichtlich aufgebaut und funktioniert auch bei höheren Dokumentenvolumen zuverlässig. Gerade im E-Commerce-Bereich mit mehreren Vertriebskanälen … More ist easybill für uns ein zentraler Bestandteil unserer Prozesse. Besonders positiv ist der schnelle und freundliche Support, der auch bei individuellen Anliegen lösungsorientiert reagiert. Klare Empfehlung für Unternehmen, die eine professionelle und skalierbare Rechnungssoftware suchen. - Kerim Sen ★★★★★ vor 2 Monaten Sehr gut Beraten. Alles genaustens erklärt. Tahsin der Berater war mega nett und ist auf alles eingegangen und alle fragen beantwortet. Das Software an sich ist sehr einfach zu bedienen und es gibt hier immer einen Kostenlosen Hilfe bei … More Einstellung und aller Fragen - Heiko B. ★★★★★ vor einem Monat MEGA Support! Herr Fischer hat uns bei der Ersteinrichtung unseres easybill Accounts, sehr ausführlich und leicht verständlich unterstützt. Sehr netter Kontakt! Weiter so und vielen lieben Danke Herr Fischer [See all reviews](https://search.google.com/local/reviews?placeid=ChIJI-3ECZSzuEcRmVhahqP44zI)