Invoicing software for small business owners
Simple and efficient: Create professional invoices without VAT for small businesses in just a few clicks, track incoming payments, and keep an eye on income and expenses.
Why easybill is the ideal invoicing software for small business owners
As a small business owner, efficiency is important to you: optimized invoice management saves time & nerves.
Custom layout
Strengthen your brand and customize the look of your invoice template.
Legally compliant invoices
No more worries about legal requirements when it comes to mandatory information .
Cloud-based invoicing software
Access your data anytime and from anywhere & keep an overview of your finances
Creating invoices as a small business owner
What does invoicing software for small business owners need to be able to do?
As a small business owner, you can choose whether or not you want to apply VAT liability. easybill supports you in your day-to-day business, regardless of your decision regarding the small business scheme.
Our invoicing software is designed to meet your needs as a small business owner and to simplify your accounting.
- Small business scheme: easybill’s invoicing software automatically ensures that no VAT is shown on invoices, including a note confirming compliance with the small business scheme.
- Customizable layouts: Create invoices for your small business quickly and individually, including the integration of your own branding elements.
Optimal support for small business owners
By the way: If you use our invoicing software specifically for small business owners, you not only save a lot of valuable time—you can also approach bookkeeping and invoicing with complete peace of mind when it comes to the mandatory tax information.
Working with your tax advisor also becomes child’s play, as they can easily access all documents. Features such as the bank interface, automatic VAT advance returns, dunning, and automatic posting monitoring significantly reduce your workload. If you have any questions or problems, our dedicated support team will be happy to help. We are proud to win more satisfied customers every day.
- large selection of many templates for invoices, quotes, and payment reminders
- create customized invoices with your own logo and CI guidelines
- automatic reconciliation of transactions via bank interface
How does the
small business scheme work?
To simplify billing and keep bookkeeping effort low, entrepreneurs below a certain revenue threshold can use the so-called small business scheme.
You then don’t have to charge and remit VAT. The legal basis for this can be found in the Value Added Tax Act (UStG). Small businesses should indicate on their invoices that, in accordance with § 19 UStG, they do not charge VAT.
The advantage of the small business regulation: You save yourself the additional VAT advance return to the tax office – and that can definitely be a relief.
On the other hand, you also can’t benefit from input tax deduction. And deducting input tax can be worthwhile, especially after founding a company. So you should think through the decision for or against the small business regulation carefully and discuss it with your tax office.
Invoices without VAT that are issued under the small business regulation differ from other invoices only in that VAT is not shown. Aside from that, however, these invoices must still meet all GoBD requirements.
If you apply the small business regulation, that doesn’t mean you don’t have to file an annual VAT return. On the contrary: You still have to submit it. The good news: With easybill’s service, you can do it with little effort.
What must invoicing software for small businesses be able to do?
Even as a small business, you don’t have to spend hours on invoices and accounting just because you’re starting small. Our invoicing software adapts to your needs and offers you a range of useful functions even under the small business regulation. That leaves more time for what really matters – your business!
Professional, customized invoices
Choose a template from our selection that you can customize to your liking. Want a custom design and logo? With just a few clicks you can adapt the invoice template. A professional company appearance guaranteed!
Keep an eye on incoming payments
Instead of regularly checking your account to see whether customers have already paid, you can leave this step to us from now on. Our invoicing software keeps an eye on incoming payments and account movements and automatically reminds you (if you want) about overdue invoices.
Send payment reminders automatically
If invoices aren’t paid, you can also rely on easybill. With our integrated dunning system, you can quickly and politely create and send payment requests.
Tax advisor access
With easybill, your tax advisor can access all invoices and documents they need for their work. Via an integrated DATEV interface, they can even export all necessary documents themselves.
Invoice writing as a small business owner explained in just a few minutes!
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Free invoice template for small business owners without VAT
If you apply the small business regulation, creating invoices is easier than for businesses liable for VAT. Nevertheless, you should make sure to use professional invoicing software. Please note: We explicitly point out that business documents created in Word are not GoBD-compliant.
Frequently Asked Questions
about easybill and small businesses
easybill’s invoicing software offers a wide range of features specifically for small businesses. It enables the creation of invoices, takes into account legally required tax information, and makes working with your tax advisor easier. Features such as automatic dunning and booking monitoring are helpful, and good customer support is available to answer any questions.
As a small business owner, there are no major differences when creating an invoice compared to regular invoices. You must also observe the mandatory information on an invoice as a small business owner – you just don’t have to state the VAT rate. You only need to include a note that your invoice does not show VAT because you are exempt from it under the small business regulation.
Ideally, you use invoicing software to keep an eye on your revenue. Such software allows you to create and track invoices, manage payments, and evaluate revenue. You should also consider hiring a tax advisor who will support you in managing your finances and keep you up to date on tax regulations and deadlines. Create reports and analyses regularly to get an optimal overview of your finances and, for example, reduce expenses and increase income.
Yes, as a small business owner you are allowed to write your invoices online. There are no special restrictions for small business owners in this regard. When sending invoices by email, you must also meet the legal requirements regarding the mandatory information. Don’t forget to archive the invoice. Instead of sending your invoices manually, this can also be automated with easybill.
The small business regulation is a tax simplification rule for companies with low turnover. This exempts you as a business owner from VAT, so you do not have to show it on your invoices. However, a VAT advance return must still be submitted and an annual VAT return filed. If your turnover in the current year exceeds the limit of 22,000 euros, the small business regulation no longer applies.
With easybill, your data is in the best hands. Your data is stored exclusively on servers in Germany and protected by modern encryption standards . As an additional safeguard, two-factor authentication (2FA) is available to you. Everything about account security in easybill.
With easybill, your data is in the best hands. Your data is stored exclusively on servers in Germany and protected by modern encryption standards. Two-factor authentication (2FA) is available to you as an additional safeguard.
