Automation tools: connect easybill with Zapier, Make.com & n8n
Automate your accounting processes without a single line of code. With Zapier, Make.com and n8n, you can connect easybill with hundreds of other apps—from CRM and e-commerce to project management.
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Your benefits with easybill
No programming skills required
Create complex automations via drag-and-drop. Visual workflows make it easy to get started—even without technical knowledge.
Create invoices automatically
When an order is completed in your CRM or a payment is received, easybill automatically creates the matching invoice.
Keep customers in sync
New customers from your CRM or database are automatically created in easybill—without manual transfer.
Send documents automatically
Once an invoice is finalized in easybill, it can be sent automatically by email or stored in Google Drive.
Trigger-based workflows
React to events in easybill: new customer, new document, new payment—any event can trigger a workflow.
Hundreds of app integrations
Connect easybill with Slack, Notion, Google Sheets, HubSpot, Trello, and many other tools in a single workflow.
Connect easybill with Zapier
easybill offers a direct Zapier integration that you activate via your easybill dashboard. Zapier is especially suitable if you want to respond to events in easybill and trigger other apps.
Triggers:
- New customer created
- New document created
- New invoice line item created
- New project created
- New task created
- New time entry recorded
- Document overdue
Actions:
- Create customer
- Create task
Setup: The connection is made directly via your easybill dashboard. You can find the full instructions in our Help Center.
Note: The Zapier integration is invitation-based. easybill therefore does not appear in the public Zapier app directory—access is provided via the invitation link from your easybill account.
Powerful automation with Make.com
Make.com (formerly Integromat) offers the most comprehensive easybill integration with triggers and actions. Ideal for complex workflows where you want to respond to events as well as create or change data in easybill.
Trigger:
- Changes to contacts
- Changes to customers
- Changes to documents
- Changes to payments
- Changes to invoice items
Requirement: easybill account and API key (can be generated in the profile settings).
Actions:
- Create, edit, delete customers and customer groups
- Create, update, cancel, finalize, send documents
- Record and manage payments
- Create and edit projects and tasks
- Add and change invoice items
- Custom API calls
n8n: Open-source alternative with full data control
n8n-nodes-easybill (paulkolle): extensive actions including SEPA payments and discounts, but no native triggers. You start workflows via other nodes (e.g. webhook, schedule).
@rjsebening/n8n-nodes-easybill-api: provides its own easybill webhook trigger (e.g. document.update) as well as documents, customers/contacts, attachment upload, and a flexible API call. Requires n8n 1.113+; SEPA and discount modules are not documented here.
Trigger:
The paulkolle node does not provide native triggers—here you start workflows via other n8n triggers (webhook, schedule, etc.). The rjsebening node, on the other hand, provides a native easybill webhook trigger that automatically registers the webhook in easybill.
Actions:
- Create, edit, delete, retrieve customers and customer groups
- Create, update, cancel, convert, send documents, download as PDF
- Create and manage document payments
- Create and manage SEPA payments
- Manage item and group discounts
Installation: The node is installed as a community node. You can find the installation guide in the official n8n documentation. The package name is n8n-nodes-easybill.
Good to know: n8n is aimed at technically experienced users. Basic knowledge of server administration and APIs is helpful for setup and troubleshooting. For questions, please refer to the n8n community or the n8n documentation. Unfortunately, we’re unable to answer support requests about n8n.
Zapier, Make.com and n8n at a glance
| Area | Zapier | Make.com | n8n |
|---|---|---|---|
| Triggers | ✔ 7 triggers | ✔ 5 triggers | ⚠️ Only with rjsebening node |
| Manage customers | ⚠️ Create only | ✔ | ✔ |
| Create documents | ✘ | ✔ | ✔ |
| Record payments | ✘ | ✔ | ✔ |
| Projects/Tasks | ⚠️ Tasks only | ✔ | ✘ |
| SEPA payments | ✘ | ✘ | ✔ (paulkolle node) |
| Manage discounts | ✘ | ✘ | ✔ (paulkolle node) |
| Self-hosted | ✘ | ✘ | ✔ |
| Costs | Freemium | Freemium | Open Source |
Recommendation:
- Only react to events: → Zapier (quick setup, many app integrations)
- Create/change data in easybill: → Make.com (most comprehensive integration)
- Self-hosting & data control: → n8n (open source, SEPA payments)
How to automate typical tasks
| Workflow | Trigger | Action | Tool |
|---|---|---|---|
| Notification for a new invoice | New document in easybill | Send Slack message | Zapier, Make.com |
| Payment reminder | Document overdue | Email to sales team | Zapier |
| Create customer from CRM | New contact in HubSpot | Create customer in easybill | Make.com, n8n |
| Invoice from order | New order in Squarespace | Create invoice in easybill | Make.com, n8n |
| Accounting export | Invoice finalized | Save PDF in Google Drive | Make.com |
| Create SEPA direct debit | Webhook / schedule | Create SEPA payment | n8n |
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Frequently asked questions & answers
That depends on your use case: Zapier is suitable if you only want to react to events in easybill (e.g. notifications). Make.com is the best choice for complex workflows with actions in easybill (e.g. creating invoices). We recommend n8n if you want to self-host your data or automate SEPA payments.
No. All three tools work with visual editors. You connect modules via drag-and-drop, completely without code.
The Zapier integration is available directly in your easybill account. Go to Services > Zapier and follow the instructions to connect. You will need your API key from the profile settings.
No. Zapier does offer individual actions (create customer, create task), but no action for creating documents or invoices. To create invoices, use Make.com or n8n.
Yes, you can use Zapier, Make.com, and n8n in parallel. Just make sure the workflows don’t overwrite each other or trigger duplicate actions.
The node has been tested with n8n version 1.0+ and covers the most important easybill functions. It is a community project that, according to the developer, is still under development. Individual functions may therefore change or be incomplete. The source code can be viewed on GitHub, so you can check the current status at any time.
