Invoicing software for associations: Bill membership dues, master e-invoices
Bill membership dues, send and receive e-invoices, and get receipts neatly to your tax advisor. All with easybill.
Your benefits as an association with easybill
Set up membership dues once, then it runs on its own
Recurring invoices automatically create your members’ dues invoices—whether annually, semiannually, or monthly.
Implement e-invoices in compliance with the law
Receive and create e-invoices in the XRechnung and ZUGFeRD formats. Meet the e-invoicing requirement, which has also applied to associations since 2025.
Members pay with one click
Via the Mollie payment link, your member can pay directly by PayPal, SEPA, credit card, or Klarna.
Payments are automatically matched
Connect your club’s bank account—easybill automatically matches incoming membership fees with outstanding invoices.
Neat and tidy for your tax advisor
Capture receipts digitally and hand them over via DATEV or Lexware export. Your tax advisor handles the bookkeeping.
Discounted terms for clubs
Clubs receive a 20 % discount, and non-profit clubs even 30 %. And a permanently free Free plan covers small clubs.
easybill takes care of the invoices, your tax advisor takes care of the bookkeeping
With easybill, you can create legally compliant club invoices in no time. Every invoice contains all mandatory information in accordance with Section 14 UStG. If membership fees remain unpaid, you can send payment reminders in easybill.
easybill is made for clubs that want to properly create their membership fees and invoices themselves and forward their receipts digitally to their tax advisor. Intended for the treasurer, finance officer, and board.
Receive and create e-invoices
As of January 1, 2025, clubs must also be able to receive and process e-invoices. Anyone who has only been collecting PDFs so far should take action before the first business partner sends an e-invoice. easybill receives and creates e-invoices easily and in a legally compliant manner.
- Receiving and creating legally compliant e-invoices
- All common formats such as XRechnung and ZUGFeRD
- Easy switch: Seamless transition to e-invoicing
Automatically invoice membership fees
Set up the fee invoice once, choose the billing cycle, done. easybill then creates and sends the invoices automatically—for annual, semiannual, or monthly fees.
- Recurring invoices for regular membership fees
- Set it up once, then it runs automatically
- One cycle per fee type, which you can define freely
Collect fees automatically
Many clubs collect their fees by direct debit instead of waiting for bank transfers. With easybill, you can set up the collection process so that due fees are automatically debited from your members’ accounts.
- Recurring payments for membership fees that are due regularly
- Collection via SEPA direct debit, PayPal, or credit card, without having to trigger each debit individually
- Integrates seamlessly with your recurring fee invoices
Automatic payment matching
Connect your association’s bank account, and easybill assigns incoming payments to the outstanding fee invoices. This lets you see at a glance who has already paid.
- Incoming fees are automatically assigned to the matching invoice
- Open items stay up to date without manual work
- You can see for each member whether the fee has already been received
Frequently Asked Questions
Everything about invoicing software for associations
Yes, since January 1, 2025. easybill receives and creates e-invoices in the XRechnung and ZUGFeRD formats.
Yes. Using recurring invoices, you create a membership fee invoice once and select the cycle. easybill then creates and sends the invoices automatically.
By contacting our support. Associations receive 20 percent; charitable organizations and associations receive 30 percent. It’s best to contact us before booking so we can apply the discount for you.
You set up your members as contacts and bill them that way. However, easybill is not a dedicated association and membership management system with all association features.
You export your receipts and postings via the DATEV or Lexware interface, all archived in compliance with the GoBD. This way, your tax advisor receives the data digitally and doesn’t have to type anything in.
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