Writing Invoices Online?

Perfect for every company and self-employed: easybill is the professional all-rounder for invoices, offers and much more.

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Write documents whenever & wherever

Invoices, offers and much more


Fewer clicks. Less work.

Create a complete invoice within seconds. Automate texts and invoice items.


No more tax hassles.

Use ready-made templates for tax and legally correct invoices. Using the interface for tax consultants, your accounting is done in no time at all.


Excellent Customer Service.

We are always there for you at no extra cost. We will support you in every aspect concerning easybill. Your satisfaction is our most important priority.

Are you already convinced? Then start your free trial right away.

Rechnung Vorlage Muster für Excel und Word

Design individually

Use the Layout Editor to create the basis for all your document templates in minutes. Insert a logo or insert your own letterhead, upload your own fonts and customize the look of your documents according to your needs. Create as many templates as you like.

  • Layout and template editor for individual invoices and other documents

  • Use your own Logo or Letterhead

  • Adjustable column labeling

  • Customize the invoice number format according to your needs

  • Include useful tools like QR codes and PayPal button directly onto the invoice

Create and send invoices

Write and send

Create new invoices in just four steps or use the automation of our recurring invoices. Use placeholders to standardise and individualise invoice contents and e-mail texts. Refer to the contents of your customer data completely automatically. We send out invoices free of charge via e-mail, but we are also happy to take care of your postal dispatch.

  • Individual invoice content despite standardized invoice texts

  • Invoices in many different currencies and languages

  • Partial invoices as required

  • No duplicate invoice numbers

  • Add your products and services directly in easybill

  • Recurring invoices with automated service intervals

  • Free e-mail dispatch also using your own mail server

  • XRechnung for invoice exchange with public clients in Germany

Recurring Invoices

Easily create recurring Invoices flawlessly

You regularly write invoices with the same content? You need these invoices for example for recurring services, hosting or maintenance contracts? You only change a few details such as invoice date or invoice number and the rest remains identical? And each time you realize that you are wasting valuable time and you keep making unnecessary mistakes or you even forget to write invoices on time?

Then use the recurring invoices from easybill! With this function for recurring invoices with automated service periods you save time, avoid errors and never forget to generate an invoice on the correct date. With the help of an individual, standardized invoice template for recurring invoices, easybill generates automatically recurring invoices in no time at all. In just a few steps, you define the time, the cycle and the duration.

  • Individual, recurring invoice templates, simple, fast, error-free and on time

  • Flexible Definition of times (date) and repetitions (daily, monthly, weekly, yearly)

  • Determination of duration and end date of the repetitions (e.g. when the subscription is terminated)

  • If required, select a Draft of an invoice to carry out a pre-screening

  • Free, automated e-mail dispatch also using your own mail server

  • Receive a message via the easybill system when creating a new invoice or a draft of an invoice

Bank reconciliation

Get payed

Comparison with online banking or even with transaction receipts? That was yesterday. Monitored via bank account reconciliation easybill displays your transactions and shows you open and already paid invoices. Never lose track. Define your own rules for bank account reconciliation and thus making it possible for employees to use.

  • Simple handling of payment reconciliations via bank connection

  • Bank account reconciliation controlled through individually defined rules

  • Clear display of all accounts


Keep track of open invoices


Simple overview of open invoices

With easybill you can always keep an eye on which invoices you are still expecting payment from. easybill shows you invoices which have already been paid or invoices that are still open. Use exportable evaluations and overviews directly in easybill for further processing.

  • Automatic classification of documents according to status

  • Color coding for unpaid and paid invoices

  • Export results as PDF, Excel or CSV files

  • Individual payment terms for each customer

Integrated automatic dunning process

Automatic dispatch of dunning notices and reminders

You do not have time to check which invoices are still open and which transactions you have to create a reminder for? Let easybill take over the reminder process completely automatically defined by your own rules and with your own templates for dunning notices and reminders. Save yourself the effort of entering dunning costs. Include or exclude individual customers or entire customer groups. Send dunning notices and reminders by e-mail, post or fax – however you wish.

  • Control dunning process using pre-defined rules

  • Three-step dunning process stored in an instant

  • Inclusion or exclusion of customers and customer groups

  • Send payment reminder before it is overdue

  • No manual entry of dunning charges

Create individual tax rates


Customize invoices individually

Different services and goods may have different tax rates. But also in other countries different tax regulations apply. So that you do not lose the overview and especially so that you do not make any mistakes, you can store different tax rates in our invoicing software and customize them to your needs.

Exportation for tax advisors

Accounting with seconds

Do you still give your tax advisor receipts in paper form? Well, that’s over now. With easybill you can not only archive your outgoing invoices digitally, but also transfer them directly to your tax advisor via the software. Use the different DATEV formats or the Lexware format. With just a few clicks, your tax advisor can transfer the finished invoices to the accounting department.

  • Connection to DATEV data service (Rechnungsdatenservice 1.0)

  • DATEV/Lexware export in CSV or XML format

  • Digital storage and automated pre-assigned billing in easybill

  • G/L account default per target country (One-Stop-Shop)

  • No more piles of paperwork for your company


The most frequent questions about writing invoices

The 10 components of an invoice

Companies, freelancers, self-employed people – they all have to write invoices. But especially freelancers often do not know the 10 components of an invoice.

Invoice correction: What to do?

It has happened to everyone that an invoice was created that included an error. What must happen with this invoice now?

Mandatory information on an invoice

Die 10 Bestandteile und Pflichtangaben einer Rechnung

What mandatory information must an invoice contain? It is recommended to include the following 10 components in the invoices.

  • 1

    Full name and address of the company

  • 2

    Tax number or the VAT identification number

  • 3

    Full name and address of the customer

  • 4

    Date of issue / date of invoice

  • 5

    Consecutive invoice number

  • 6

    Time of delivery / service

  • 7

    the quantity and the type of delivery or the scope and the type of the service

  • 8

    Fee for the delivery / service in net

  • 9

    Sales tax rate on the omitted net remuneration

  • 10

    Sales tax amount on the omitted net renumeration

Heard enough?
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