Writing Invoices Online?
Perfect for every company and self-employed: easybill is the professional all-rounder for invoices, offers and much more.
Invoices, offers and much more
Fewer clicks. Less work.
No more tax hassles.
Excellent Customer Service.
The all-rounder: From A to Z, all documents related to your business are covered
Design individually
Use the Layout Editor to create the basis for all your document templates in minutes. Insert a logo or insert your own letterhead, upload your own fonts and customize the look of your documents according to your needs. Create as many templates as you like.
Layout and template editor for individual invoices and other documents
Use your own Logo or Letterhead
Adjustable column labeling
Customize the invoice number format according to your needs
Include useful tools like QR codes and PayPal button directly onto the invoice
Create and send invoices
Write and send
Create new invoices in just four steps or use the automation of our recurring invoices. Use placeholders to standardise and individualise invoice contents and e-mail texts. Refer to the contents of your customer data completely automatically. We send out invoices free of charge via e-mail, but we are also happy to take care of your postal dispatch.
Individual invoice content despite standardized invoice texts
Invoices in many different currencies and languages
Partial invoices as required
No duplicate invoice numbers
Add your products and services directly in easybill
Recurring invoices with automated service intervals
Free e-mail dispatch also using your own mail server
XRechnung for invoice exchange with public clients in Germany
Recurring Invoices
Easily create recurring Invoices flawlessly
You regularly write invoices with the same content? You need these invoices for example for recurring services, hosting or maintenance contracts? You only change a few details such as invoice date or invoice number and the rest remains identical? And each time you realize that you are wasting valuable time and you keep making unnecessary mistakes or you even forget to write invoices on time?
Then use the recurring invoices from easybill! With this function for recurring invoices with automated service periods you save time, avoid errors and never forget to generate an invoice on the correct date. With the help of an individual, standardized invoice template for recurring invoices, easybill generates automatically recurring invoices in no time at all. In just a few steps, you define the time, the cycle and the duration.
Individual, recurring invoice templates, simple, fast, error-free and on time
Flexible Definition of times (date) and repetitions (daily, monthly, weekly, yearly)
Determination of duration and end date of the repetitions (e.g. when the subscription is terminated)
If required, select a Draft of an invoice to carry out a pre-screening
Free, automated e-mail dispatch also using your own mail server
Receive a message via the easybill system when creating a new invoice or a draft of an invoice
Bank reconciliation
Get payed
Comparison with online banking or even with transaction receipts? That was yesterday. Monitored via bank account reconciliation easybill displays your transactions and shows you open and already paid invoices. Never lose track. Define your own rules for bank account reconciliation and thus making it possible for employees to use.
Simple handling of payment reconciliations via bank connection
Bank account reconciliation controlled through individually defined rules
Clear display of all accounts
Keep track of open invoices
Simple overview of open invoices
With easybill you can always keep an eye on which invoices you are still expecting payment from. easybill shows you invoices which have already been paid or invoices that are still open. Use exportable evaluations and overviews directly in easybill for further processing.
Automatic classification of documents according to status
Color coding for unpaid and paid invoices
Export results as PDF, Excel or CSV files
Individual payment terms for each customer
Integrated automatic dunning process
Automatic dispatch of dunning notices and reminders
You do not have time to check which invoices are still open and which transactions you have to create a reminder for? Let easybill take over the reminder process completely automatically defined by your own rules and with your own templates for dunning notices and reminders. Save yourself the effort of entering dunning costs. Include or exclude individual customers or entire customer groups. Send dunning notices and reminders by e-mail, post or fax – however you wish.
Control dunning process using pre-defined rules
Three-step dunning process stored in an instant
Inclusion or exclusion of customers and customer groups
Send payment reminder before it is overdue
No manual entry of dunning charges
Create individual tax rates
Customize invoices individually
Different services and goods may have different tax rates. But also in other countries different tax regulations apply. So that you do not lose the overview and especially so that you do not make any mistakes, you can store different tax rates in our invoicing software and customize them to your needs.
Exportation for tax advisors
Accounting with seconds
Do you still give your tax advisor receipts in paper form? Well, that’s over now. With easybill you can not only archive your outgoing invoices digitally, but also transfer them directly to your tax advisor via the software. Use the different DATEV formats or the Lexware format. With just a few clicks, your tax advisor can transfer the finished invoices to the accounting department.
Connection to DATEV data service (Rechnungsdatenservice 1.0)
DATEV/Lexware export in CSV or XML format
Digital storage and automated pre-assigned billing in easybill
G/L account default per target country (One-Stop-Shop)
No more piles of paperwork for your company
The most frequent questions about writing invoices
The 10 components of an invoice
Companies, freelancers, self-employed people – they all have to write invoices. But especially freelancers often do not know the 10 components of an invoice.
Invoice correction: What to do?
It has happened to everyone that an invoice was created that included an error. What must happen with this invoice now?
Mandatory information on an invoice
What mandatory information must an invoice contain? It is recommended to include the following 10 components in the invoices.
Full name and address of the company
Tax number or the VAT identification number
Full name and address of the customer
Date of issue / date of invoice
Consecutive invoice number
Time of delivery / service
the quantity and the type of delivery or the scope and the type of the service
Fee for the delivery / service in net
Sales tax rate on the omitted net remuneration
Sales tax amount on the omitted net renumeration
Additional features
easybill can do even more