FTI Group

As early as the beginning of 2016, the finance department of FTI Touristik was looking for software to easily create outgoing invoices and credit notes for non-tourism invoices, e.g., recharges to travel agencies due to promotional events, catalogue advertising for external third parties, or internal recharges between subsidiaries, for example for software (SAAS). At that time, around 160 employees within FTI Touristik GmbH and its subsidiaries were responsible for issuing invoices. The process at the time was primarily manual and carried out using Excel templates.
With the help of new invoicing software, the process was to be simplified and the accounting department relieved so that it could focus on the core processes.
After several weeks of searching and evaluation, they ultimately decided on easybill. The key advantages that came with the implementation are:

• full control and overview of created & sent invoices
• no misunderstandings between departments = fewer corrections, avoidance of queries from accounting
• no delays in processing
• easier work through, for example, setting up mail merges
• cost savings through fully automated posting in SAP via interface
• employee management in easybill and the associated traceability
• more transparency & overview thanks to the connection to SAP, e.g., through management reports for those responsible / department heads

Since May 2017, easybill has been implemented at FTI Touristik GmbH as well as at 23 other subsidiaries from Germany, Austria and Switzerland. A key task in easybill is the creation of invoices and credit notes; for FTI Touristik alone, around 2,700 documents have been created to date, and across all companies approximately 800 employees are registered.
A major part of the project was also the integration with SAP FI and the resulting automated posting in the accounts of the various companies. The interface between easybill and SAP is based on easybill’s DATEV exports and a data exchange via FTP server.

Michael Lohse, Project & Process Manager Finance, FTI Touristik GmbH